Transaction Coordinator
Company: Marble Key Realty, LLC
Location: Watertown
Posted on: April 19, 2024
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Job Description:
We are currently on the lookout for a Transaction Coordinator to
join our dynamic real estate team.
In this pivotal role, you will help guide our esteemed clients
through every step of their home buying or selling journey, from
the initial contract right through to closing. Your
responsibilities will include preparing listing documents,
coordinating photoshoots, coordinating home inspections, managing
escrow documents, scheduling necessary repairs, and ensuring the
timely approval of all offers and counteroffers.
We're seeking candidates who are passionate about delivering
exceptional customer service and are committed to continuous
improvement in streamlining our operations. If this sounds like the
opportunity you've been looking for, we encourage you to apply
today!
Responsibilities:
--- Save customer information in the CRM system, forward all
necessary paperwork to the office broker for file compliance, and
track transaction activities
--- Review all documentation and confirm each has the proper
signatures and dates to complete the home sale process quickly and
smoothly
--- Aid real estate agents, clientele, and other stakeholders with
paperwork and ensure the completion of all escrow documents, such
as appraisals, titles, and mortgage loans
--- Manage transaction contracts from both home buyers and sellers
to close the deal in a timely manner
--- Schedule home inspections and any necessary repairs, and assist
in negotiations regarding repairs
--- Obtain seller's approval for the buyer's offers and
counteroffers to ensure the transaction process goes as quickly as
possible
---Daily Workflow Overview:
--- Morning Kick-off (8:30 a.m.): Start your day by reviewing
overnight emails and prioritizing new tasks. Get organized and set
the stage for a productive day.
--- Mid-Morning Focus (10:00 a.m.): Dive into your files, ensuring
each checklist is meticulously followed. Send out reminders,
updates, and documents for signatures to keep everything on
track.
--- Midday Progress (Noon): Initiate new files, list properties on
MLS and social media, and coordinate with lenders and attorneys,
supplying all necessary paperwork to keep the process moving
smoothly.
--- Afternoon Wrap-up: Update all active files, close completed or
inactive files, and ensure appointments for photos, inspections,
and appraisals are scheduled and confirmed.
--- End of Day (Before Leaving): Review your achievements for the
day and prepare your "to do" list for tomorrow, setting yourself up
for another successful day.
Qualifications:
--- Experience in the real estate industry, transaction management
or coordination, titles, and/or mortgages preferred
--- High school diploma required; Associate's degree preferred
--- Real estate license preferred
--- Motivated to serve people and provide excellent customer
service
--- Must have excellent organizational skills and communication
skills
---Job Requirements:
--- Comfortable working from a phone or laptop.
--- A valid driver's license is required.
--- Obtain a real estate salesperson license within 6 months of
hire.
--- Team-oriented with a friendly demeanor, even under
pressure.
--- Effective communicator, serving as the primary contact for
client inquiries.
--- Naturally curious with a strong desire to deepen industry
knowledge.
--- Highly organized, with a knack for enhancing processes and
checklists.
Work Experience:
--- At least 2 years of continuous professional experience.
--- 2+ years in office management, preferably within real
estate.
--- Proven track record of exceeding goals.
--- At least 1 year of experience in a real estate-related
role.
Characteristics:
--- Outgoing and personable, able to juggle multiple tasks.
--- Attentive listener and meticulous organizer.
--- Celebrates team successes and maintains a positive and
growth-oriented mindset.
--- Driven to achieve, with a steadfast commitment to
integrity.
Skills:
--- Proficient in mobile and computer-based work.
--- Clear and effective communication skills.
--- Experienced in following and optimizing checklists.
--- Skilled at prioritizing tasks efficiently.
--- Typing speed of 55-70 words per minute, with strong
technological proficiency.
About Company:
Marble Key Realty, LLC is a vertically integrated real estate
business that handles multi-family, short-term rentals, mobile home
parks, and more. It's a part of a family of companies ranging from
Real Estate Sales & Investing, Construction, Short Term Rentals,
House Flipping, Staging, and Property Management. This is a
one-of-a-kind environment where you'll be exposed to all of the
different paths one can walk to build the life of their dreams
through real estate.
Keywords: Marble Key Realty, LLC, Syracuse , Transaction Coordinator, Other , Watertown, New York
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