Court Services Clerk (legal, paralegal, clerical and administrative) New York
Company: US District Court - Northern District of New York
Posted on: September 15, 2023
Position: Court Services Clerk
Location: Syracuse, New York
Starting Salary Range: $37,357 - $57,118 (Classification Level 23 -
Status: Full Time
Opening Date: July 28, 2023
Closing Date: Until filled
Start Date: ASAP
About Us: The United States District Court for the Northern
District of New York is recruiting for a Court Services Clerk to
join its Clerk's Office team in Syracuse, NY who reports to the
Operations Manager. The team works in a dynamic, fast-paced
environment. The ideal candidate is a mature, self-motivated,
career-oriented professional eager to grow with us and the federal
judiciary as a whole. The candidate must also share in the Clerk's
Office's Mission of the "fair and impartial administration of
justice and provide high quality service to everyone within our
organization and those who use it, and they are treated in a
courteous and respectful manner."
The Court Services Clerk position performs various operational and
administrative functions and works in a team setting. Court
Services Clerks are proficient at assisting in the management of
the progression of cases from case opening to final disposition.
The incumbent is responsible for making docket entries and
performing data quality control in the court's Electronic Case
Filing System (ECF) to ensure the integrity, quality and efficiency
of the electronic database. High volume of public interaction, via
telephone, in person and remote access, is required to answer
inquiries on procedures, case status and other related matters.
Additionally, incumbent will review and examine electronically
filed documents for processing, have clerical duties related to
processing legal documents and provide top quality service to our
internal/external customers. The incumbent will also be responsible
for coordinating community outreach programs and naturalization
ceremonies, processing attorney admissions and serve as one of the
primary cashiers for the Clerk's Office. As a member of this team
and the face of the Court, this individual will assist members of
other federal agencies, members of the NYND bar, and pro se
litigants. The ideal candidate should demonstrate initiative, good
judgment, attention to detail, and the ability to follow-through,
multi-task and adapt to fast-changing priorities.
Summary of Representative Duties and Responsibilities:
The incumbent will provide daily coverage and perform support
functions on a rotating schedule and in conjunction with other
staff members. The functions performed include but are not limited
to the following:
Performs docketing, noticing, and quality control. This includes:
maintaining official case records, monitoring the completion of
required procedural steps, informing interested parties when orders
are docketed, preparing case documents for appeal, reviewing filed
documents to determine conformity with the Federal and Local Rules
of Procedure, and taking appropriate action when necessary;
ensuring that all pleadings, documents and orders are
appropriately, timely and accurately docketed and making summary
entries on the docket of all documents and
Assigns and opens new civil, criminal, and miscellaneous cases and
randomly assign judges to cases. Performs any necessary noticing,
administrative or associated clerical tasks.
Processes sealed, confidential and sensitive
Answers inquiries, troubleshoots and provides assistance to
attorneys and the public on the CM/ECF Help Desk
Provides information to judicial staff, attorneys, other federal
agencies, and the public regarding court procedures and/or the
status of court documents and
Assists attorneys, litigants and members of the public via the
public counter, telephone, Court's electronic Chat feature, Court's
Remote Operations Center, Microsoft Teams video conference, Managed
File Transfer (MFT) and E-Request
Performs cashier duties. Informs customers of required fees.
Receives payments and issues receipts and posts to the appropriate
fund/case account. Scans and reconciles receipts at end of
Prepares and enters judgments and initiates any action necessary
following the review of quality control and or case management
Processes incoming and outgoing mail, prepares daily mail log, and
scans documents. Processes documents submitted electronically to
the Court for
Prepares appeal documents and electronic
Assists with Naturalization ceremonies, including drafting the
ceremony program, coordination of dignitaries and entertainment,
and logistics on the day of
Assists with planning and coordinating Community Outreach Programs
with local high schools and
Reviews and processes attorney admissions, updates to attorneys'
bar record and prepares certificates of admission and good
Other assigned duties may include check-in of jurors, conducting
juror orientation, and assisting jurors with their logistical
needs. Prepares and directs juries to the appropriate
Performs other duties and projects as
Minimum Qualifications: To qualify for the classification level 23,
applicants must have a high school diploma or equivalent with two
years of generalized experience. To qualify for the classification
level of 24 or 25, applicants should have at least one year of
Preferred Education and Experience: Education above the high school
level from an accredited institution is preferred. The ideal
candidate should have a minimum of two years of specialized
experience. Specialized experience includes progressively
responsible clerical or administrative experience requiring the
regular and recurring application of clerical procedures that
demonstrate the ability to apply a body of rules, regulations,
directives, or laws and involved the routine use of specialized
terminology and automated software and equipment for word
processing, data entry or report generation.
Legal, paralegal, court and/or office experience is preferred.
Must have excellent interpersonal skills and be able to effectively
communicate with staff to determine needs and maintain complete and
accurate records and files.
Must have strong customer service skills with the ability to
provide clear and detailed oral and written instructions.
Must have strong computer and analytical skills.
Proven experience in handling multiple workload demands, including
frequent interruptions, while maintaining a high level of
Ability to take initiative and a demonstrated ability to function
collaboratively within a team environment and a larger office.
Ability to speak before a large group of people. Accuracy and
attention to details.
Excellent organizational skills, the ability to respond to requests
on short notice and the ability to meet stringent deadlines are
Computer knowledge in a Microsoft Windows environment and Microsoft
Word experience is preferred.
Additional Information: Applicants must be U.S. citizens or
eligible to work in the United States. Employment is subject to a
satisfactory background investigation, including an FBI fingerprint
and criminal records check. Unsatisfactory results may result in
termination of employment. The Federal Financial Management Reform
Act requires direct deposit of federal wages.
Employees are required to adhere to the Code of Conduct for
Judicial Employees, which is available to applicants upon request.
Employees of the United States District Court are Excepted Service
Appointments. Excepted Appointments are Aat will@ and can be
terminated with or without cause by the Court.
The Court provides reasonable accommodations to applicants with
disabilities. If you need a reasonable accommodation, please notify
human resources. The decision on granting reasonable accommodations
will be made on a case-by-case basis.
Benefits: Full-time employees of the United States District are
eligible for a full range of benefits to include:
Participation in a federal health insurance program of your
Participation in federal dental and vision
Participation in a group life insurance
Participation in a group long-term disability insurance
Participation in long-term care insurance
Participation in a flexible spending account for medical and/or
A minimum of ten (11) paid holidays per
Paid vacation and sick
Student Loan Forgiveness for Public Service
Time in-service for employees of other federal agencies, as well as
time for those with prior military service, will be taken into
consideration when computing leave accrual and retirement
Application Process and Deadline: Individuals interested in being
considered for this position are asked to submit a letter of
interest and resume using the link to NDNY's Employment Application
System located below:
Court Services Clerk
If you fail to provide the required documents, your application
package may be considered incomplete and may not be considered.
Only those applicants selected for an interview will be contacted.
No phone calls please. Participation in the interview process will
be at the applicant's own expense. The Court will not pay for
relocation expenses. The United States District Court, Northern
District of New York reserves the right to modify the conditions of
this job announcement; to withdraw the job announcement or to fill
the position earlier than the closing date. Any of which may occur
without prior written notice. If a similar position within the
District Court Clerk's Office opens within 60 days of the closing
date of this announcement, applicants under this announcement will
be considered without further advertisement and competition.
This Court is an Equal Opportunity Employer.
Keywords: US District Court - Northern District of New York, Syracuse , Court Services Clerk (legal, paralegal, clerical and administrative) New York, Legal , Syracuse, New York
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