Court Services Clerk (legal, paralegal, clerical and administrative) New York

Company: US District Court - Northern District of New York
Location: Syracuse
Posted on: September 15, 2023

Job Description:

VACANCY ANNOUNCEMENT

Position: Court Services Clerk

Location: Syracuse, New York

Starting Salary Range: $37,357 - $57,118 (Classification Level 23 - 25)

Status: Full Time

Opening Date: July 28, 2023

Closing Date: Until filled

Start Date: ASAP



About Us: The United States District Court for the Northern District of New York is recruiting for a Court Services Clerk to join its Clerk's Office team in Syracuse, NY who reports to the Operations Manager. The team works in a dynamic, fast-paced environment. The ideal candidate is a mature, self-motivated, career-oriented professional eager to grow with us and the federal judiciary as a whole. The candidate must also share in the Clerk's Office's Mission of the "fair and impartial administration of justice and provide high quality service to everyone within our organization and those who use it, and they are treated in a courteous and respectful manner."



Job Summary:

The Court Services Clerk position performs various operational and administrative functions and works in a team setting. Court Services Clerks are proficient at assisting in the management of the progression of cases from case opening to final disposition. The incumbent is responsible for making docket entries and performing data quality control in the court's Electronic Case Filing System (ECF) to ensure the integrity, quality and efficiency of the electronic database. High volume of public interaction, via telephone, in person and remote access, is required to answer inquiries on procedures, case status and other related matters. Additionally, incumbent will review and examine electronically filed documents for processing, have clerical duties related to processing legal documents and provide top quality service to our internal/external customers. The incumbent will also be responsible for coordinating community outreach programs and naturalization ceremonies, processing attorney admissions and serve as one of the primary cashiers for the Clerk's Office. As a member of this team and the face of the Court, this individual will assist members of other federal agencies, members of the NYND bar, and pro se litigants. The ideal candidate should demonstrate initiative, good judgment, attention to detail, and the ability to follow-through, multi-task and adapt to fast-changing priorities.


Summary of Representative Duties and Responsibilities:

The incumbent will provide daily coverage and perform support functions on a rotating schedule and in conjunction with other staff members. The functions performed include but are not limited to the following:



Performs docketing, noticing, and quality control. This includes: maintaining official case records, monitoring the completion of required procedural steps, informing interested parties when orders are docketed, preparing case documents for appeal, reviewing filed documents to determine conformity with the Federal and Local Rules of Procedure, and taking appropriate action when necessary; ensuring that all pleadings, documents and orders are appropriately, timely and accurately docketed and making summary entries on the docket of all documents and
Assigns and opens new civil, criminal, and miscellaneous cases and randomly assign judges to cases. Performs any necessary noticing, administrative or associated clerical tasks.
Processes sealed, confidential and sensitive
Answers inquiries, troubleshoots and provides assistance to attorneys and the public on the CM/ECF Help Desk
Provides information to judicial staff, attorneys, other federal agencies, and the public regarding court procedures and/or the status of court documents and
Assists attorneys, litigants and members of the public via the public counter, telephone, Court's electronic Chat feature, Court's Remote Operations Center, Microsoft Teams video conference, Managed File Transfer (MFT) and E-Request
Performs cashier duties. Informs customers of required fees. Receives payments and issues receipts and posts to the appropriate fund/case account. Scans and reconciles receipts at end of
Prepares and enters judgments and initiates any action necessary following the review of quality control and or case management
Processes incoming and outgoing mail, prepares daily mail log, and scans documents. Processes documents submitted electronically to the Court for
Prepares appeal documents and electronic
Assists with Naturalization ceremonies, including drafting the ceremony program, coordination of dignitaries and entertainment, and logistics on the day of
Assists with planning and coordinating Community Outreach Programs with local high schools and
Reviews and processes attorney admissions, updates to attorneys' bar record and prepares certificates of admission and good
Other assigned duties may include check-in of jurors, conducting juror orientation, and assisting jurors with their logistical needs. Prepares and directs juries to the appropriate
Performs other duties and projects as



Minimum Qualifications: To qualify for the classification level 23, applicants must have a high school diploma or equivalent with two years of generalized experience. To qualify for the classification level of 24 or 25, applicants should have at least one year of specialized experience.


Preferred Education and Experience: Education above the high school level from an accredited institution is preferred. The ideal candidate should have a minimum of two years of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.



Preferred Skills:

Legal, paralegal, court and/or office experience is preferred.



Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files.



Must have strong customer service skills with the ability to provide clear and detailed oral and written instructions.



Must have strong computer and analytical skills.



Proven experience in handling multiple workload demands, including frequent interruptions, while maintaining a high level of concentration.



Ability to take initiative and a demonstrated ability to function collaboratively within a team environment and a larger office.



Ability to speak before a large group of people. Accuracy and attention to details.

Excellent organizational skills, the ability to respond to requests on short notice and the ability to meet stringent deadlines are essential.



Computer knowledge in a Microsoft Windows environment and Microsoft Word experience is preferred.



Additional Information: Applicants must be U.S. citizens or eligible to work in the United States. Employment is subject to a satisfactory background investigation, including an FBI fingerprint and criminal records check. Unsatisfactory results may result in termination of employment. The Federal Financial Management Reform Act requires direct deposit of federal wages.



Employees are required to adhere to the Code of Conduct for Judicial Employees, which is available to applicants upon request. Employees of the United States District Court are Excepted Service Appointments. Excepted Appointments are Aat will@ and can be terminated with or without cause by the Court.



The Court provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation, please notify human resources. The decision on granting reasonable accommodations will be made on a case-by-case basis.


Benefits: Full-time employees of the United States District are eligible for a full range of benefits to include:

Participation in a federal health insurance program of your
Participation in federal dental and vision
Participation in a group life insurance
Participation in a group long-term disability insurance
Participation in long-term care insurance
Participation in a flexible spending account for medical and/or dependent
A minimum of ten (11) paid holidays per
Paid vacation and sick
Paid Parental
On-site fitness
Student Loan Forgiveness for Public Service
Time in-service for employees of other federal agencies, as well as time for those with prior military service, will be taken into consideration when computing leave accrual and retirement



Application Process and Deadline: Individuals interested in being considered for this position are asked to submit a letter of interest and resume using the link to NDNY's Employment Application System located below:



Court Services Clerk



If you fail to provide the required documents, your application package may be considered incomplete and may not be considered.



Only those applicants selected for an interview will be contacted. No phone calls please. Participation in the interview process will be at the applicant's own expense. The Court will not pay for relocation expenses. The United States District Court, Northern District of New York reserves the right to modify the conditions of this job announcement; to withdraw the job announcement or to fill the position earlier than the closing date. Any of which may occur without prior written notice. If a similar position within the District Court Clerk's Office opens within 60 days of the closing date of this announcement, applicants under this announcement will be considered without further advertisement and competition.

This Court is an Equal Opportunity Employer.

Keywords: US District Court - Northern District of New York, Syracuse , Court Services Clerk (legal, paralegal, clerical and administrative) New York, Legal , Syracuse, New York