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Executive Administrative Assistant

Company: Nascentia Health
Location: Syracuse
Posted on: January 15, 2022

Job Description:

The Executive Assistant (EA) performs higher level office support duties and provides specialized program support. The EA performs a wide range of administrative and personal assistant duties including conducting research, meeting preparations and follow-up as well as managing schedules and resources to ensure timely completion of assigned projects/tasks.Performance Responsibilities and Standards:

  • Managing the day-to-day operations of the office
  • Organizing and maintaining files and records
  • Managing projects and conducting research
  • Preparing and editing correspondence, reports, and presentations, analyzing information
  • Making travel and guest arrangements
  • Providing quality customer service
  • Working in a professional environment
  • Performs administrative duties for executive management. Responsibilities may include screening calls, providing information management support; representing the executive to others.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings as requested in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to support staff, as appropriate; following up on results.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies as appropriate.
  • Contributes to team effort by accomplishing related results as needed.
  • Works with internal and external parties to organize the various components needed to initiate, run and conclude major projects.Job Qualifications:
    • High school diploma, Associate's degree preferred and at least 2 years of executive assistance/c-executive administration experience
    • Strong organizational, prioritizing and delegation skills
    • Abstract thinking
    • Strong communication skills written and verbal
    • Computer literacy with Microsoft office products
    • Writing skills, reporting skills, supply management, scheduling, time management, travel logistics
    • Internet research skills
    • Flexibility, excellent interpersonal skills, project coordination experience
    • Ability to work well with all levels of internal management and staff, as well as outside clients and vendorsPhysical Requirements:
      • Speech, visual, and hearing ability sufficient to express and comprehend written and verbal communication
      • Ability to sit or stand at a desk 90% of the day
      • Ability to drive in varied weather conditions
      • Frequent sitting, standing, walkingCompensation & Benefits:
        Competitive Salary with:
        • 401K with generous Employer match
        • Medical, Dental, Vision plans
        • Partially funded HSA
        • Short/Long term Disability
        • Paid Time Off, Holidays and Extended Sick Leave
        • Short/Long term Disability
        • Employer Recognition Platform
        • Exceptional work/life balance
        • Employee Assistance Program (EAP)
        • Much More!________________________________________________About Nascentia Health:Nascentia Health is leading the way in home care, post acute care and long-term community health. A healthcare system without walls, Nascentia is an innovator in the concept of healthcare, truly focused on the patient as a whole. By serving people in their homes, Nascentia Health is able to provide true holistic care. We can address immediate needs, help support positive long term medical and lifestyle choices that provide for better outcomes, leverage cutting edge in-home care technologies, and help avoid unnecessary visits to busy healthcare facilities.Our employees are our greatest asset. They work hard every day to make our system amazing and are dedicated to our mission of being the premier home and community-based care system for the regions we serve. We want everyone to love what they do, be excited about coming to work, and take pride in being part of our team. ________________________________________________Nascentia Health is an Equal Opportunity Employer (EOE)Employment is contingent upon negative results of a pre-hire drug screen

Keywords: Nascentia Health, Syracuse , Executive Administrative Assistant, Administration, Clerical , Syracuse, New York

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