Administrative Coordinator - Administrative Asst IV
Company: Cornell Cooperative Extension
Location: Ithaca
Posted on: November 22, 2021
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Job Description:
Cornell University embraces diversity and seeks candidates who
will contribute to a climate that supports students, faculty and
staff of all identities and backgrounds. We strongly encourage
individuals from underrepresented and/or marginalized identities to
apply.
Cornell requires that all faculty and staff members, regardless of
their work location, disclose their vaccination status, and provide
proof of vaccination if vaccinated, immediately upon hire.
The Office of Diversity Programs in Engineering (DPE) offers a
comprehensive portfolio of programs at the precollege,
undergraduate, graduate, and faculty levels which facilitate the
recruitment, development, retention, and success of all members of
the engineering community, but especially those from minoritized
backgrounds and/or historically underrepresented in engineering.
DPE advances diversity, equity, and inclusion reflective of the
College of Engineering's strategic plan, which enables community
members from all backgrounds and cultures to thrive and succeed at
Cornell.
We seek a highly organized, pro-active, and forward-thinking
administrative assistant to provide essential support for the DPE
team as well as for an extensive portfolio of programs ranging from
pre-college to faculty. The position requires a nimble professional
who is intrinsically motivated and flexible, as we work in a
dynamic environment. While this is a public facing position, this
role is more than displaying a professional image and enjoying the
interactions with students, faculty, and community partners. It's
about possessing excellent communication skills, keen emotional
intelligence, consistently applying prioritization and
multi-tasking skillsets, and seeing projects through timely
completion. We are looking for a self-starter who can receive
direction as well as manage up.
IN THIS ROLE YOU WILL:
--- Contribute to a high functioning work group that fosters a
positive, engaged work environment.
--- Provide administrative program support for outreach, mentoring,
and fellowship initiatives as well as general administrative
support for the office of Diversity Programs in Engineering
(DPE).
--- Serve as the primary administrative support for the Director of
DPE.
--- Serve as the front-line lead of office reception space and
serve as the primary contact fielding general questions, screening
calls and emails, and greeting and assisting office visitors.
--- Perform work in a busy reception area with the ability to
multi-task with frequent interruption.
--- Manage complex logistics related to office program calendar,
program expenses and purchases, travel, and event planning,
website, and newsletter.
--- Coordinate logistics for special projects and events as
assigned by the Director.
--- Perform data collection, analysis, and management of
engineering student information on university student systems and
related office systems.
--- Hire, train, and supervise undergraduate student employees.
--- Work with a high degree of accuracy, quality, timeliness, and
handle confidential material per university policies and FERPA
regulations. --- Enjoy support from DPE leadership to enhance your
professional and technical knowledge by attending professional and
educational workshops as well as support to grow your professional
networks.
REQUIRED QUALIFICATIONS:
The ideal candidate will have a proactive approach to taking
ownership of their work, impact, and results. As a continuous
learner who a has a demonstrated ability to use experience and
sound judgement in managing a workload, the successful candidate
works both independently and collaboratively to execute tasks
efficiently within a team environment.
YOU WILL NEED:
--- An Associate's degree with a minimum of four (4) years of
experience in an administrative support role or an equivalent
combination of education and experience. --- Minimum of two (2)
years of event planning and management or related experience.
--- Demonstrated experience working with diverse populations and a
strong commitment to diversity and inclusion
--- Proven ability to clearly and effectively communicate both
verbally and in writing.
--- Must be able to maintain a professional atmosphere in a busy
office setting with a responsive customer service approach. ---
Ability to multi-task and prioritize tasks to meet competing
deadlines and priorities, manage routine interruptions, and pay
close attention to details.
--- Ability to maintain confidentiality and to appropriately handle
highly sensitive information.
--- Technical Skills: Demonstrated competency in the use of
Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.),
Qualtrics (or similar Survey Tools), FileMaker Pro (or similar
databases), website content management and/or other related
software.
PREFERRED QUALIFICATIONS:
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Company:
Endowed
Contact Name:
Renee Lobdell
Number of Openings:
1
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay
ranges, see Career Navigator. The final rate of pay for the
successful candidate will be determined considering the following
criteria:
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Online Submission Guidelines:
Most positions at Cornell will require you to apply online and
submit both a resume/CV and cover letter. You can upload documents
either by "dragging and dropping" them into the dropbox or by using
the "upload" icon on the application page. For more detailed
instructions on how to apply to a job at Cornell, visit How We Hire
on the HR website.
Employment Assistance:
If you require an accommodation for a disability in order to
complete an employment application or to participate in the
recruiting process, you are encouraged to contact Cornell
University's Department of Inclusion and Workforce Diversity at
voice , fax , or email at .
For general questions about the position or the application
process, please contact the Recruiter listed in the job
posting.
Applicants that do not have internet access are encouraged to visit
your local library, or local Department of Labor. You may also
visit the office of Workforce Recruitment and Retention Monday -
Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a
dedicated workstation to complete an online application.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking
here. This notice contains important information about applying for
a position at Cornell as well as some of your rights and
responsibilities as an applicant.
EEO Statement:
Diversity and Inclusion are a part of Cornell University's
heritage. We are a recognized employer and educator valuing AA/EEO,
Protected Veterans and Individuals with Disabilities. We also
recognize a lawful preference in employment practices for Native
Americans living on or near Indian reservations. Cornell University
is an innovative Ivy League university and a great place to work.
Our inclusive community of scholars, students, and staff impart an
uncommon sense of larger purpose, and contribute creative ideas to
further the university's mission of teaching, discovery, and
engagement.
2021-10-20-07:00
Keywords: Cornell Cooperative Extension, Syracuse , Administrative Coordinator - Administrative Asst IV, Administration, Clerical , Ithaca, New York
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