Corporate Real Estate Facilities Administrative Assistant

Company: Equitable
Location: Syracuse
Posted on: May 24, 2020

Job Description:

Thank you for your interest in a position with the AXA Equitable Life Insurance Company (Equitable).

Corporate Real Estate (CRE) is responsible for the lease administration and facilities management of 5 corporate offices including transversal services such as mail operations, food services and managed print services. CRE also provides leasing, design and construction management support for 80 branch offices across the country. The Corporate Real Estate Facilities Administrative Assistant with provide daily administrative support to the Corporate Real Estate department, to the Facilities Manager, Facilities team and Head of Corporate Real Estate.

Responsibilities will include, but are not limited to:

• 
  
• Provides departmental purchasing, bill paying, contract administration and maintains departmental record retention policy.
• Daily coordination with Building Management and on-site facility contractors on a wide variety of tasks related to the performance of facility related contracts.
• Monitors work order requests and daily routines for porters and housekeeping
• Administers parking program
• Manage mobile and office technology with support of IT
• Update occupancy information into space planning tool
• Maintain monthly team meeting schedules, agenda's and distribute minutes
  
  
  Minimum Qualifications
  
  
  • 
    
  • Bachelor degree
  • 1 year office administration related experience.
  • 1 year experience working with Microsoft Office (preferably Outlook, Excel, Word and PowerPoint)
    
    Preferred Qualifications
    
    
    • 
      
    • 3 years facility administration experience or similar office related experience
    • Analytical, organizational and problem-solving skills
    • Proven verbal, written and interpersonal communication skills
    • Ability to maintain confidentiality and work with a sense of understanding and urgency
    • Lease management or facilities management experience
      
      About EquitableWe have been providing stability and reliability to our clients since 1859 to help them live their lives with confidence, to give them peace of mind, and enable them to realize their dreams for their loved ones and their legacy.
      As an employer, Equitable is committed to creating an environment where everyone feels completely comfortable bringing their true selves to work every day. Equitable has been recognized and certified as a great place to work by the Great Place to Work Institute.
      We provide our employees opportunities to move within our organization so they can grow their career and skills without ever having to leave Equitable. Almost 40> of our open jobs are filled with current employees.
      In addition to competitive compensation and an outstanding benefits package including 401(k) and medical programs, we offer the opportunity for continued professional development in a congenial corporate environment.
      Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.
      NOTE: Equitable participates in the E-Verify program.
      If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at (212) 314-2195 or email us at TalentAcquisition@equitable.com.

Keywords: Equitable, Syracuse , Corporate Real Estate Facilities Administrative Assistant, Administration, Clerical , Syracuse, New York